Auxlaw (we, us, our) understands that privacy and how we collect, use, disclose and protect your information is important to you. We are committed to ensuring the privacy of your information and to complying with the Australian Privacy Principles (APPs), which are set out in the Privacy Act 1988 (Privacy Act).
In this policy, the term 'personal information' means information or opinion about an identified individual, or an individual who is reasonably identifiable. One type of personal information is 'sensitive information', which includes information about an individual's health, genetics, race, political opinion or membership, religion, philosophical beliefs, union membership, sexual preference and criminal record.
Auxlaw is an Australian law and professional services firm. The types of personal information that Auxlaw collects will depend on the nature of your dealings with us. We may collect personal information from you when you:
For detailed information as to how we collect, use and disclose the personal information of job applicants, please refer to the section "How does Auxlaw use Personal Information?" of this policy.
The personal information we will collect from you will usually include your name, title, address and e-mail address and contact numbers (telephone, fax, mobile). If necessary for the purposes of providing advice to you, or for providing you with other information (such as email updates) sometimes we may collect other personal information from you, such as the areas of our practice which you are interested in.
Please note that, while we seek to minimise the personal information we collect, if you do not provide us with the personal information we request, we may not be able to provide you with the services and other assistance you seek.
Generally, we endeavour to collect personal information directly from the individuals concerned. However, if this is not practicable, we may collect personal information about individuals from third parties, including from publicly available sources. If we do, we will take reasonable steps to ensure that the individuals concerned are made aware of the collection of their information.
Auxlaw will not ask to collect sensitive information about you (such as details of your racial or ethnic origin, political affiliation, religious beliefs, sexual preferences, criminal convictions or health information) unless it is needed for the purposes of providing legal advice or other such services.
Auxlaw’s policy is only to use personal information collected from business contacts for the business purpose for which it was collected.
We need to collect personal information so that we can provide our products and services and conduct our business. We also collect personal information so that we can communicate new legal or firm developments, including advertising new products or services that we offer, to our clients and to those people who have subscribed to our website, alert services or mailing lists.
If, at any time, you do not wish to receive these kinds of communications, please let us know using the contact details set out below.
Auxlaw does not sell, rent or trade personal information about you to or with third parties. Personal information may be disclosed outside of Auxlaw in the circumstances described below:
(a) Disclosures to external service providers
Auxlaw may disclose personal information to external service providers who provide services to you and help us operate our business. Examples of our external service providers include: third party data storage providers; IT and other software and systems providers; companies who provide photocopying and archiving services; advertising and marketing agencies who assist us with our campaigns and programs, and research organisations and consultants who conduct research on our behalf.
(b) Disclosures overseas
Where Auxlaw engages external information technology service providers, we ensure that wherever possible, our data is stored within Australia. Some of our vendors do however store data in overseas locations, including but not limited to UK, New Zealand, and the USA.
(c) Disclosures required or permitted by law
Excepting the above, Auxlaw will only disclose personal information if this is required by law or permitted under the Privacy Act. Auxlaw may also bound by professional obligations of confidentiality, including in relation to personal information.
We take reasonable steps to ensure the security of your personal information. Our IT systems are password protected and we conduct regular audit and data integrity checks. In addition, all Auxlaw employees are required, as a condition of employment, to treat personal information held by Auxlaw as confidential
Under the Privacy Act, you have the right to:
If you wish to access the personal information that we hold about you, please set out your request in writing, and forward this to Our Privacy Officer, using the contact details set out at the end of this Privacy Policy.
To provide you with access to your personal information held by Us on our current records, Auxlaw can provide you with a copy of the relevant personal information (ordinarily, an electronic print-out or a photocopy). Auxlaw will not charge you for the cost of providing this type of access to these current records.
For legal and administrative reasons, we may also archive non-current records containing personal information, such as back up data files and offsite storage. Please note that if we do provide access to old records, we may charge you for the cost of providing such access.
If you are of the view that personal information about you is inaccurate or out of date, or if you have any other queries about access and correction, please contact our Privacy Officer using the contact details set out below.
Sometimes our website contains links to other websites, for your convenience and information. When you access a website other than "www.auxlaw.com.au," please understand that Auxlaw is not responsible for the privacy practices of that site. We suggest that you review the privacy policies of each site you visit.
We collect personal information about and from individuals who apply for employment with Auxlaw. The information we collect may include the job applicant’s:
We may collect this information directly from the job applicant or indirectly from a third party, including from a recruitment agency. If necessary, We will also collect information about applicants from referees and from professional social networking sites like LinkedIn.
If the applicant proceeds to the interview stage, we will collect information about the applicant’s performance during interview.
If you do not provide with us the information we request, we may not be able to process or assess your job application.
Auxlaw uses the personal information we collect about job applicants to assess their eligibility and suitability for employment with Us. Generally, our assessment of applicants’ personal information will relate to a particular role. However, we may also retain and use applicants’ personal information to assess their suitability for other roles with the firm. We may disclose personal information to service providers that conduct background and eligibility checks on our behalf.
If you wish to make a complaint about how Auxlaw handles your personal information, please contact us setting out your complaint in writing, and forward it to our Privacy Officer, using the contact details below.
We will deal with all requests for access to personal information or complaints as quickly as possible and will endeavour to get back to you within a reasonable timeframe.
Additional information and how to contact us
This Privacy Policy may change from time to time.
If you have any questions or comments about this privacy policy, please set out your request in writing, and forward this to our Privacy Officer, using the contact details below.
Email: privacy@auxlaw.com.au
Telephone: 02 5104 4014
This Privacy Policy was last updated on 31 January 2021.